COVID-19: How to make Furlough HMRC Claim

COVID-19: How to make Furlough HMRC Claim

Submitting HMRC Furlough Claims:

At French Duncan we have already submitted over £2.5m of client furlough claims to HMRC, meaning that monies are already on the way into their bank accounts to ease any cash flow worries.

We could also help you submit yours.  If you'd like to discuss simply email Linda Kelly, our Head of Payroll, at L.Kelly@frenchduncan.co.uk.

This page was written Wednesday 15th April, updated 6pm Monday 20th April.

The Coronavirus Job Retention Scheme was announced on 20 March 2020 by the government to support employers severely affected by the coronavirus in paying their staff provided they are ‘furloughed’ - a new concept in the UK world of work which essentially means a temporary paid leave of absence supported by the government through a grant claim.  

The HMRC portal went live on 20 April 2020 – exactly one month after the government’s initial announcement.

If you are considering furlough for your business, or you have already furloughed staff, please see our 10 Step Guide to furloughing staff (click here), our FREE Furlough Template documents (click here) and our Guide to Holidays and Furlough (click here) for further information. All resources can also be found on frenchduncan.co.uk/covid-19.

As the portal is now live, we have been asked by many employers what happens next in terms of making the claim.   As it is early days, many of the practicalities of making the claim are not yet clear and we will continue to keep you updated on developments.  

However, in the meantime, below is our initial guidance on how to make a claim.  

Preparing to make a claim

Before you log into the portal, it is advisable to have all of the information you will need to hand.   You may have received communications from the HMRC advising of the basic information you will be asked to submit as part of your claim, and below is a summary of this information.

We have also prepared the attached FREE template spreadsheet (click here) you can download to help you keep all this information in one place.

Details about the company, including:

  • Your Government Gateway (GG) ID and password – if you don’t have one, you can apply for one online at the GOV.UK website
  • Your employer PAYE reference number – please note, you will need to be registered online for PAYE and you can do this on the GOV.UK website if you are not already
  • Your Self Assessment Unique Taxpayer Reference or Corporation Tax Unique Taxpayer Reference or Company Registration Number
  • Your bank account number and sort code
  • Your contact name and phone number.

2. Details on the employees you want to furlough, including:

Details about your claim, including:

  • Total number of employees claimed for
  • Total amount claimed (per the minimum length of furloughing of 3 consecutive weeks)
  • The claim period (start and end date).

Please note,

  • If you have fewer than 100 furloughed staff, you will need to manually input the above information for each staff member.
  • If you have more than 100 furloughed staff, you will need to upload a file with this information.

 

How to claim

Below is a link to the portal where you will be required to sign in using your Government Gateway ID: 

https://www.access.service.gov.uk/login/signin/creds

So far, there have been a few capacity issues which was not unexpected given HMRC have pulled together the portal and the guidance on the operation of the Coronavirus Job Retention Scheme in the space of a month which we imagine has been no mean feat. 

After you have made your claim

You will receive a claim reference number once your claim is submitted.   You should receive your claim within 6 working days via BACS once the HMRC have checked your claim. 

The HMRC reserve the right to audit all claims made, and you should therefore keep records of the calculations and what you have claimed for a period of 6 years.  

 

Further Support

As always, we are here to support you through this and other coronavirus related issues:

  • If you are a French Duncan payroll client, please let your payroll contact know if you are planning to furlough staff.
  • If you are not a French Duncan payroll client, please keep an eye on our blog and updates and we will keep you as informed as we possibly can as further detail emerges on how to make your claim.

 

Contact us

As always, we would be happy to further support you with your queries around this or any other coronavirus related matters.  Please contact C.McEleney@frenchduncan.co.uk to arrange a free consultation.

It’s just our way of trying to help.

French Duncan.  The people for you.

 

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Our Team



Louise  McCosh

Louise McCosh
HR Director
l.mccosh@frenchduncan.co.uk
0141 221 2984

Louise  McCosh

Louise McCosh

HR Director

LLB MSc MCIPD

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0141 221 2984

l.mccosh@frenchduncan.co.uk


Specialisms include...

Louise is a highly experienced and qualified HR specialist who leads French Duncan HR Services. With over 10 years experience in HR, Louise has a Masters in HR Management, a law degree and is a chartered member of the CIPD and a trained ACAS mediator.

Louise and the rest of the team at French Duncan HR Services work with a wide variety of organisations providing support in employment matters, including SMEs, Owner Managed Business and Not-For-Profit organisations on an on going basis providing advice and guidance in relation to tricky people issues including disciplinary, grievance, absence, redundancy and TUPE. The team can also work on specialist projects such as HR documentation, HR projects, HR training and mediation. For further details or to sign up for regular employment updates, please visit our website.

For a free initial consultation meeting, please contact Louise McCosh on 0141 221 2984 or email l.mccosh@frenchduncan.co.uk.  

 

Lois  McMurtrie

Lois McMurtrie
HR Manager
l.mcmurtrie@frenchduncan.co.uk
0141 221 2984

Lois  McMurtrie

Lois McMurtrie

HR Manager

BA(Hons)

0141 221 2984

l.mcmurtrie@frenchduncan.co.uk


Lois is an experienced HR Specialist in HR and Employment Law Compliance, and provides exceptional support to FDHR clients:

  • She graduated in Law and HR, has a Postgraduate Diploma (with Merit) in Human Resource Management and is an Associate member of the Chartered Institute of Personnel & Development.
  • Upon graduating, Lois worked in a larger external consultancy for a number of years, providing HR and Employment Law Advice to clients in a range of sectors.
  • On joining FDHR in 2014, Lois has worked with Louise to provide HR Advice and Guidance and Project Support to clients.   She has developed particular experience in implementing a wide range of HR projects for clients, along with the delivery of on site training to line managers.
Linda  Kelly

Linda Kelly
Director & Head of Payroll
l.kelly@frenchduncan.co.uk
01786 435 332

Linda  Kelly

Linda Kelly

Director & Head of Payroll

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01786 435 332

l.kelly@frenchduncan.co.uk


Specialisms include...

Linda joined French Duncan when the firm merged with Macfarlane Gray in 2001. She has played a significant role in the growth of the firm, previously managing the workflow and business development and more recently in the last few years has established French Duncan’s Payroll team.

Linda was promoted to Head of Payroll in 2017, and since then has grown the team to 10. The team are based at our Stirling office and provide services to a wide range of clients from Aberdeen to London.

Understanding from first-hand experience the challenges faced by family businesses, Linda uses this knowledge to assist her in her dealings with existing and potential clients.

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